Introduction
Uniforms play a crucial role in industries like healthcare, aviation, hospitality, retail, education, and public safety. They help maintain professionalism, promote brand identity, and ensure workplace safety.
However, managing uniforms—tracking inventory, handling orders, and ensuring employees receive the right fit—can be a time-consuming and complex task for businesses.
That’s where Uniform Management Systems (UMS) comes in. These systems automate the processes for improved efficiency with minimal/no error.
Whether you’re a uniform supplier, distributor, or a company managing employee uniforms, picking the right uniform management software streamlines operations, prevents stock shortages, and ensures compliance with company policies.
In this blog, we’ll explore the top 10 best uniform management software solutions that are readily available in the US market. We’ll break down their features, benefits, and how they can help businesses optimize uniform management.
Let’s find out!
What is Uniform Management System?
A Uniform Management System (UMS) is a secure online purpose-built ecommerce software designed for streamlining the process of ordering, managing employee uniform allotment, shipping, payroll deduction, and reordering apparel, and other safety products within compliance or uniform industries like schools, corporate, healthcare, manufacturing, aviation, and more.
Whatsoever, Uniform Management Software are used by B2B/B2C businesses that manage large employee or customer data. In addition, they gain 100% visibility, compliance, and control of costs.
Uniform Management Software can seamlessly integrate with order management systems, ERP, and other channels, to run their uniform business from a single portal. The system simplifies logistics and automates manual processes like inventory management and shipping processes.
List of Top 10 Uniform Management Systems In 2025
Choose from the list below of top 10 uniform management software to streamline distribution, reduce costs, and enhance efficiency. Check it out!
- UniformMarket
- Aphix
- DeMoulin
- The Uniform Solution
- Smart Red
- QUniform
- Blue Cherry
- Xperia
- The Proximity System
- Uphance
1) UniformMarket
UniformMarket is a leading B2B eCommerce platform specifically designed for the uniform, footwear, and promotional products industry. Established in 2005, it has deep roots in the uniform sector, originating from the publishers of Made to Measure magazine, a trade journal with over 90 years of industry experience. UniformMarket’s enterprise ready Uniform Management System, offers robust features to manage and run uniform programs at scale.
The UniformMarket offers omniscient solutions for manufacturers, distributors, and retailers to set up and manage uniform purchasing programs and grow their business. Integrate ERP, accounting, and uniform suppliers for seamless data flow, automated processes, invoicing, and optimized order fulfillment with accurate inventory management. Furthermore, it offers uniform management software services across healthcare, public safety, corporate, industrial, school uniforms, and more by adhering to the US compliances.
G2 Rating: 4.4/5
Core Offerings and Features
Purpose-Built eCommerce Solutions
- UniformMarket provides a comprehensive platform for manufacturers, distributors, and retailers to manage employee uniform, apparel, and merchandise programs efficiently
- It supports the launch of private ordering portals for employees, with over 500 preconfigured purchasing rules to handle complex uniform program requirements at scale
- The platform is cloud-based, enterprise-ready, and offers robust security and compliance features
Key Functionalities
- Company Stores: Custom private ordering solutions for organizations, allowing complex uniform programs to be managed with advanced rule engines and personalized catalogs
- Group Stores: Tailored for teams and organizations of all sizes, supporting temporary pop-up shops and ongoing programs
- Wholesale Commerce: Enables manufacturers to manage wholesale orders and distributor relationships from a single portal
- Multi-Store Management: Allows businesses to operate multiple eCommerce stores across different locations and brands from a unified platform
- Allowance and Quota Management: Comprehensive tools for managing employee allowances, quotas, and budgets
- Personalization: Advanced product customization options, including embroidery and embellishments, specifically for uniforms
- Integration Ecosystem: Seamless integration with over 150 B2B and industry-focused tools, as well as popular platforms like Shopify and WooCommerce
- Content Management System (CMS): User-friendly, drag-and-drop CMS for easy customization of store layouts and content
- Real-Time Catalog Sync: Instant access to 130+ manufacturer catalogs with real-time inventory and pricing updates
Customer Benefits:
- Significant Time Savings: Customers report dramatic reductions in administrative workload, with some noting that processes that once took a week are now completed with a single keystroke
- Enhanced Control and Compliance: Employers can ensure budget adherence, compliance with uniform policies, and streamlined logistics.
- Customizability: The system is highly customizable to the unique needs of each organization, including branding, product selection, and workflow rules
Industry Impact and Scale
- UniformMarket has launched over 3,500 online stores for major companies, including Jet Airways, Walgreens, Air Canada, and others
- The platform serves more than 5 million shoppers worldwide and has facilitated over $2 billion in gross merchandise value (GMV)
- It operates in over 22 countries, with a strong presence in the United States, Canada, the United Kingdom, Australia, and New Zealand
Customer Segments and Use Cases
UniformMarket caters to a wide range of industries and needs:
- Medical, Public Safety, Industrial Workwear: Streamlines uniform distribution through secure online portals, quota management, and supervisor approvals
- Corporate Imagewear: Integrates with HR, accounting, and ERP systems for seamless employee uniform management
- School Uniforms: Provides secure portals for parents and staff to simplify ordering and communication
- Promotional Merchandise: Enables HR and marketing teams to distribute branded products efficiently
Notable Success Stories
- Enabled a leading supplier to deliver uniforms to over 80,000 aviation employees through role-based ordering and compliance tools
- Helped Prudential Overall Supply create 30+ micro-stores, doubling direct sales projections over five years
- Assisted Safariland LLC in launching customized stores for VIP clients, resulting in a 20% revenue increase within a year
Technology and Integration
- Built on modern cloud infrastructure with a focus on security, scalability, and future-proofing
- Offers plug-ins for Shopify and WooCommerce, allowing retailers to fetch updated catalogs and manage inventory seamlessly
- Advanced analytics, reporting, and allowance tracking for administrators to monitor employee usage and program performance
Company Details
- Parent Company: SellersCommerce
- Headquarters: Rosemont, Illinois
- Size: 51–200 employees
- Experience: Over 90 years of combined industry expertise through its origins and leadership team
Pricing
UniformMarket offers flexible and customized pricing plans tailored to the unique requirements of manufacturers, distributors, and retailers in the uniform industry. Pricing details are typically provided upon request, based on the scale and complexity of the customer’s needs.
Reputation and Reviews
- UniformMarket is widely regarded as the most trusted name in the uniform industry, with positive reviews highlighting its customer service, configurability, and ability to handle complex uniform programs.
- The platform is praised for its ease of use, robust feature set, and the ability to quickly launch and manage personalized uniform stores
Summary:
| Feature/Aspect | Details |
| Founded | 2005 |
| Parent Company | SellersCommerce |
| Headquarters | Rosemont, Illinois |
| Industry Focus | Uniforms, Footwear, Promotional Products |
| Key Offerings | Company Stores, Group Stores, Wholesale Commerce, Multi-Store Mgmt |
| Major Clients | Jet Airways, Walgreens, Air Canada, Prudential Overall Supply, Safariland LLC |
| Global Reach | 22+ countries, 5M+ shoppers |
| GMV Processed | $5B+ |
| Integrations | 150+ industry tools, Shopify, WooCommerce |
| Unique Strengths | 500+ configuration options, advanced personalization, real-time catalog sync |
2) Aphix
Aphix (now part of Experlogix) is a perfect choice for uniform businesses looking for the best uniform management software. It streamlines inventory, orders, and pricing with real-time ERP integration, making it easy to manage bulk orders, custom pricing, and complex catalogs.
Whether you’re a wholesaler or supplier, Aphix connects your business to digital marketplaces, ensuring a smooth B2B & B2C eCommerce experience. With a secure, cloud-based platform, it simplifies uniform distribution while keeping everything in sync.
Key Features & Its Benefits
- eCommerce Suite: Help companies build online presence, sell products & services online, and scale the business as they grow.
- eProcurement Suite: Companies can now reduce operating costs and enable strategic purchasing.
- Order Punchout: Let’s you connect eCommerce platform directly to customer’s procurement solution to make B2B business easy.
- eCatalogue: Allows your website visitors to view real-time product information, pricing, stock availability, images, and more.
- Uniform Management: Gives control of the uniform ordering process to employees for placing orders directly with the supplier.
G2 Rating: 4.7/5
Pricing
Aphix doesn’t disclose the pricing on the website. They offer annual subscription plans that can be renewed at the end of each year. To be more precise, you’ll get everything from hosting, security, ERP integration, software upgrades, and support in your annual fee.
3) DeMoulin
DeMoulin is a cloud-based uniform management platform developed and designed to assist music organizations in efficiently organizing, inventorying, and distributing uniforms.
They have custom and in-stock uniforms for marching bands, concert bands, color guards, and choirs, along with a vast selection of accessories.
This platform can easily be accessible from any location with internet connectivity, supporting multiple users for collaborative management.
The users can open an account on the Uniform Management System to manage uniforms from anywhere.
Key Features & Its Benefits
- Facilitates printing of rosters, address labels, garment bag ID tags, rental agreements, and measurement forms.
- What sets DeMoulin apart from the competitors is it offers full-time customer service, delivering unmatched responsiveness.
- Robust import/export capabilities enable seamless data sharing with other applications.
- The auto-assign feature takes the hassle out of uniform distribution by automatically assigning uniforms without the need of manual input.
- The new cloud-based system makes uniform management effortless from anywhere; whether you’re at the office, at home.
- It is specifically curated for DeMoulin uniforms and may not provide accurate sizing when you try with other brands.
Pricing
The MyDeMoulin uniform management platform is entirely free to use, offering organizations a cost-effective, cloud-based solution for managing uniforms with no subscription fees, licenses, or hidden costs involved.
4) The Uniform Solution
The Uniform Solution is a cloud-based solution that handles multi-store operations and manages uniform inventory levels, handling special orders, and tracking work orders effortlessly.
It provides automated point-of-sale, purchase ordering, barcoding, price tag printing, invoicing, contract pricing, accounts receivable, and an integrated webstore; thereby making uniform stores more productive and profitable.
Preloaded inventory to keep products and prices up to date. Group and work order features that make it easy to quote, order, and fulfill group business requirements.
Moreover, they deliver exceptional service to partners by offering special pricing and select items for both online and store purchases.
Simplifies the complex tasks of uniform retailers and distributors with tangible solutions designed to streamline business operations. They cater to industries including healthcare, public safety, and school uniforms.
Key Features & Its Benefits
- Vendor Integrations: Seamlessly connect with vendors to check stock availability, send electronic purchase orders, receive cartons, and more.
- eCommerce: The robust, easy to set up eCommerce solutions let you sell online and handle group business with ease.
- Payment Processing: Eliminate errors with the help of built-in payment and gift card processing for quick, secure checkouts and also store the credit card details.
- Mobile App: You can see stock levels at the vendor and build a cart for a quick checkout. You can even use the dashboard to assess store performance from anywhere.
- Inventory Control: Provides a set of tools you need to enter, order, track, and receive your items.
- Contracts and Group Pricing: It lets you keep track of the special pricing and requirements of your groups manageable and easy.
- Reporting: Manage and grow your business with reports featuring detailed information about customers, inventory, and sales.
Pricing
The Uniform Solution offers Point of Sale and Order Management software with two deployment options.
Cloud: $355/monthly subscription
Desktop: $315/monthly subscription
You can also access the customizable web solutions.
Webstore+: $175/month
Webstore: $79/month
For detailed pricing and key features, visit the official website.
5) Smart Red
Based in the UK, Smart Red is a leading solution for uniform suppliers and buyers looking to streamline distribution and procurement. With a built-in ordering app that works both online and offline, it ensures easy access on Android and iOS devices.
Smart Red optimizes uniform ordering processes, minimizing errors, reducing returns, and cutting down administrative time. It supports multiple payment methods, including Purchase Orders (PO), Credit Cards, Salary Sacrifice, and PunchOut systems.
The Uniform Management System integrates seamlessly with key business tools like employee onboarding platforms and ERP systems, ensuring efficient operations and enhanced productivity. The platform features an integrated CMS and eCommerce system, allowing businesses to create and manage their website.
Key Features and Its Benefits
- Full Capacity: You can easily add unlimited products, roles, clients, and wardrobes.
- Reporting: Provides detailed reporting for customers and admins.
- Client Catalogues: Helps to create client specific catalogues and pricing.
- Wardrobe Allowances: Provides wardrobe allowances based on the quantity, value, points, and location.
- Handle Returns: Makes it easy for the clients to return garments on the portal.
Pricing
Supplier Platforms
Supplier Lite: £20,500 (less than 500 wearers per client)
Supplier Plus: From: £39,000 (up to 10,000 wearers)
Supplier Premium: From: £20,000 (10,000+ wearers)
Buyer Platforms
Buyer Lite: From: £15,000 (under 1000 employees)
Buyer Premium: From: £20,000 (over 1000 employees)
6) qUniform
qUniform is specialized ecommerce software that helps both uniform suppliers and companies with uniformed employees to enforce and track each employee’s uniform program rules. qUniform has been designed with intelligence and flexibility to fit any type of business or organization.
They offer custom solutions to the industries such as police, security, healthcare, military, government, corporate imagewear, and more.
Key Features and Its Benefits
Account Configurations: Allows you to set roles for employees and managers, customize emails, languages, URLs, passwords, and control orders, approvals, shipping, and taxes.
Allotment Configurations: Customize budgets, points, units, categories, and calendar settings. Control excess usage, set roll-forwards, and define limits. Self-registration and unlimited allotments are optional.
Reporting: Export transaction history, allotment status, contract details, employee status, and more to PDF or Microsoft Excel for easy reporting and analysis.
Product Configurations: You can choose from the allotment-specific colors and embellishments, tailored size ranges, detailed descriptions, and high-quality images.
qUniform API: Integrate with your internal systems using Web API to manage orders, employees, products, inventory, sizes, and more.
Pricing
Every business is different, so they need the right features, support, and resources to match. Hence, they’ve come up with the 5 premium plans. Have a glimpse:
Basic: $249/month (250 active users)
Standard: $399/month (1000 active users)
Plus: $499/month (3,000 active users)
Pro: $699/month (5,000 active users)
Enterprise: Customizable (contact qUniform for more details)
7) Blue Cherry
Blue Cherry is an enterprise software solution designed for fashion, apparel, and footwear businesses. Backed by 30+ years of industry expertise, BlueCherry provides the tools needed to compete in today’s fast-paced market, with global support and product availability insights for buyers. It helps brands and manufacturers control costs, streamline supply chains, and improve speed to market while ensuring regulatory compliance.
With ERP and PLM capabilities, BlueCherry Enterprise Suite manages the entire process—from design and sourcing to manufacturing, logistics, and sales. Its Shop Floor Control feature enables managers to make informed decisions and address challenges in real time.
Key Features & Its Benefits
- ERP: Allows companies to synchronize and optimize supply chain and distribution activities.
- PLM: Product lifecycle management solution is designed to deliver powerful management capability from initial concept through prototyping, production, distribution and sales.
- Shop Floor Control: Digitize factory operations in real-time with smart devices, enabling order tracking, line balancing, and productivity monitoring.
- B2B eCommerce: Streamline wholesale sales with a private marketplace, allowing brands to showcase products, engage buyers, and receive orders anytime, anywhere.
G2 Rating: 4/5
Pricing
BlueCherry’s pricing starts at a one-time fee of $50,000. You can contact them for more details.
8) Xperia
With years of expertise in apparel and footwear ERP systems, Xperia provides tailored solutions and services that help organizations streamline operations, optimize supply chains, and enhance customer relationship management.
For uniform manufacturers, distributors, and businesses offering custom garments or footwear, the uniform management system features an online employee ordering portal with automated uniform allotments, payroll or credit card overage payments, and employee-specific packaging within company shipments.
Additionally, the custom garment & footwear configurator allows customers to design apparel and footwear, track raw material needs, and manage work orders.
Key Features and Its Benefits
- Comprehensiv ERP: It is powerful, user-friendly, and customizable for businesses of all sizes, available in Cloud and Enterprise versions.
- Warehouse Management: Manage inbound/outbound inventory, including raw materials, WIP, and finished goods, while streamlining logistics and warehouse processes.
- Financial Management & Accounting: Offers advanced functionality for both simple and complex financial operations.
- Cut Planning: Streamlines cutting process, optimizes raw material usage, integrates with cutting software, generates bundle sheets, and cutting reports.
- Inventory Management: Offers real-time tracking, order fulfillment, manufacturing, and counting with smart automation and alerts.
Pricing
They don’t disclose the pricing details directly on the website. You’ll need to reach out to them through their official website, email, or phone, to get pricing details or schedule a demo.
9) The Proximity System
Managing uniforms across a large workforce can be challenging but The Proximity System makes it easy. This powerful web-based software gives organizations complete control over their uniform programs, from budgeting to distribution, all in one place.
With built-in account management and distribution services, it streamlines ordering, ensures employees get the right uniforms, and provides real-time insights into budget and product usage. Employees can place their own orders in a controlled environment, saving managers time and reducing headaches.
Key Features & Its Benefits
- Custom-Built for Uniform Programs: Specifically designed for organizations with widely distributed workforces, offering tailored uniform management solutions.
- Employee-Specific Catalogs: Each employee can only view, and order approved uniform items related to their role, ensuring accurate orders.
- Centralized Control: Manage budgets, track inventory, and control uniform distribution all from one platform.
- Web-Based Portal: Available 24/7 for order placement and real-time reporting, giving you visibility anytime, anywhere.
Pricing
For accurate and up-to-date pricing details, it is recommended to contact the Proximity System team directly through the website.
10) Uphance
Uphance is the apparel business management software for fashion brands to manage all aspects of their business including marketing, sales, invoices, ordering, inventory, shipping, and production.
Stay on top of your inventory with real-time insights, so you never run out of stock or overorder. It has a B2B platform for seamless wholesaling and easily integrates with POS and accounting solutions such as Shopify, Vend POS, Xero, etc.
Further, businesses can streamline the production process with smart planning and scheduling to cut delays and keep things running smoothly. Keep costs in check by reducing waste, negotiating better prices, and boosting profits. Plus, uniform businesses can even make use of analytics to predict demand and maximize sales.
Key Features & Its Benefits
- Inventory Management: The apparel inventory management software is specially curated for fashion business operations; thereby promoting business growth.
- Production Management: With a single dashboard, streamline your production processes and manage your entire production cycle efficiently.
- Order Management: Helps the uniform businesses by automating invoice, pick ticket creation, calculating shipping cost, return check-in, and more.
- Customer Management: With the help of CRM software, businesses can manage tasks, track customers data, send buyer requests, and even look for pending carts.
- Warehouse Management: Simplifies the order picking, fulfillment, and shipping processes in a timely manner.
- Purchase Order Management: With this feature, businesses can streamline the product procurement processes to avoid stockouts and maintain a healthy cashflow.
Pricing
Uphance offers plans that cater to business needs. So, without further ado, check out the plans below:
- Essentials – $249/month (3 users)
- Plus – $399/month (5 users)
- Premium – $799/month (10 users)
- Enterprise – Custom plan
Want to get some discounts on your purchase? Choose an annual plan instead that can save up to 20%. Trust us, no hidden charges involved.
Best Uniform Management Software: Selection Criteria
For uniform businesses, investing in the right uniform management software is essential for operational efficiency. A well-designed platform enables businesses to manage inventory, oversee orders, and enhance the overall customer experience.
With numerous options readily available in the B2B SaaS market, selecting the most suitable platform requires careful consideration. Here are the essential criteria to help businesses pick the best uniform management system in the uniform industry.
Let’s discuss further!
1. Automation
By automating order processing, inventory tracking, and reporting, uniform businesses can improve efficiency and save time. As the demand grows, automated solutions-based approaches continue to play a pivotal role in optimizing uniform management.
2. Rule Engine
Manage everything from an employee group, and product group to shipping and payment groups with the help of a complex rule engine provided by uniform management software.
3. Order & Inventory Management
Uniform businesses need software with real-time stock monitoring, automated restocking, and bulk order support to ensure smooth operations, and accurate order fulfillment.
4. Customization Options
Check whether the software offers flexible customization options that align with your business needs while providing scalability to support increased users, orders, and locations as the company grows.
5. Seamless Integration
Ensure the software can easily integrate with ERP, accounting, and e-commerce platforms, offering robust API support for data exchange and smooth workflow automation across systems.
6 Compliance & Security
The UMS software must offer compliance with U.S. regulations, protect confidential data, and provide role-based access controls, allowing uniform businesses to manage security and user permissions efficiently.
7. Pricing Factor
Evaluate software costs, including subscription fees, hidden charges, and scalability, to ensure affordability while meeting operational needs and long-term growth.
8. User-friendly Interface
The uniform management software you pick should have a clean, intuitive interface that allows users to navigate effortlessly.
Final Thoughts
Choosing the best uniform management software is crucial as manual processes can lead to errors, inventory shortages, and inefficiencies. Opting for a reliable UMS, ensures automated order processing, real-time inventory tracking, and uniform distribution effortlessly. Features like role-based ordering, budget controls, and ERP integrations help uniform businesses stay organized.
Of all, UniformMarket stands out as the best choice. Purpose-built for uniform suppliers, distributors, and manufacturers, it offers custom-branded stores, employee-centric portals, flexible payments, and 150+ enterprise integrations. With advanced automation and multi-location support, it provides a scalable and compliant solution for uniform businesses.
Are you a uniform business owner and using any of the above-mentioned uniform management software? If not, give it a try with the UniformMarket. You can also request a demo to understand the services being offered and how it can drive operational excellence for your business.
